JAMALCO PRIVACY STATEMENT 

We, JAPAN MALAYSIA LNG CO., LTD. (“JAMALCO” or “We”), are committed to protecting and respecting your privacy. 

This Privacy Statement (“Privacy Statement”) explains what personal information we collect about people who visit our website (“Website”) and/or our customers, suppliers and other contractors (including respective prospects), when and why we collect it, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. Please read it carefully to understand our views and practices regarding your personal data and how we will treat it. 

WHO WE ARE 

JAMALCO is a company incorporated under Japanese law registered in Japan with company number 0200-01-033292. Our address is 17F Nisseki Yokohama Bldg., 1-1-8 Sakuragi-cho, Naka-ku, Yokohama, Kanagawa 231-0062, Japan. We are a wholly owned subsidiary of Petroliam Nasional Berhad (PETRONAS) (“PETRONAS”) which is Malaysia’s fully integrated oil and gas multinational with its parent company registered in Malaysia with company number 20076-K having its office at Tower 1, PETRONAS Twin Towers, Kuala Lumpur City Centre, 50088 Kuala Lumpur, Malaysia. 

INFORMATION GATHERING AND USAGE 

Types of personal information collected 

We may collect information about you when you interact with us through our Website and/or other means, for example when you contact us for further information, register for job alerts, or take part in any of our online or digital initiatives. 

We may collect your personal information which you voluntarily provide to us through our Website and/or other means such as your name, your contact information such as your address, email address, telephone number, information which is collected from you automatically such as your log-in information, browser type, operating system, and URL information, and such other information depending on the purpose of your visit to our Website and/or interaction with us through other means. 

Purposes of processing personal information 

We may use personal information that we obtain from you: 

• in respect of personal details and contact information which you have provided to us, to identify you and personalise any communications with you; 

• in respect of information which is collected from you automatically, to ensure that content is presented in the most effective manner for you and for your computer, to allow you to participate in interactive features of our Website, when you choose to do so, as well as being part of our efforts to keep our Website safe and secure; 

• to obtain information about your preferences, online movements and use of our Website; 

• to carry out research and statistical analysis to help improve our content, our products and services and to help us better understand your requirements and interests; 

• to target our marketing and advertising campaigns and those of our partners more effectively by providing interest-based advertisements that are personalised to your interests, and to make your online experience more efficient and enjoyable; 

• depending on the extent of consent obtained from you, to process, facilitate, administer and provide you with our products and services, to carry out, manage and maintain your relationship with us, your commercial transactions and dealings with us, to send you promotional materials relating to our products and services, or promote products and services of our partners or such third parties which we think may be of interest to you; 

• in other circumstances, such purposes that are necessary or directly related to your relationship with us or where it is permitted under the applicable laws.  

Without limiting the generality of the foregoing, we will use your personal information to carry out our operations and to the extent necessary for accomplishing any of the following purpose of use: 

Customers (including prosects)

・Performance of the service/contract and internal administrative and accounting purposes, including　operations related to the performance of organizational, administrative, financial and accounting activities or aimed at fulfilling contractual and precontractual, obligations, checking employer-employee relationships, keeping accounting records, and implementing the legislation on taxation, trade unions, social security and welfare, and occupational health and safety  ・Management of claims, pre-litigation and litigation proceedings  ・Marketing purposes  ・To provide customers with training or other development programs  ・KYC and background checks  ・Organization of events

Suppliers and other contractors (including prospects)

・Performance of the service/contract and internal administrative and accounting purposes, including operations related to the performance of organizational, administrative, financial and accounting activities or aimed at fulfilling contractual and precontractual, obligations, checking employer-employee relationships, keeping accounting records, and implementing the legislation on taxation, trade unions, social security and welfare, and occupational health and safety  ・Management of claims, pre-litigation and litigation proceedings  ・KYC and background checks  ・Organization of events

When we collect your personal information, we will only do so when needed for fulfilment of any of the purposes set out above. 

Processing your personal information, and obtaining your consent 

Where we rely on your consent for processing your personal information, you may withdraw your previous consent to this processing at any time, by contacting us by using the contact details below. Please note, however, that withdrawing your consent will not affect the lawfulness of processing based on your previous consent prior to withdrawal. 

There may be instances where we process your personal information on the basis of other lawful grounds, without having obtained your consent. 

Storage of your information 

All information you provide to us is securely stored. We maintain appropriate administrative, technical and physical safeguards to protect against loss, misuse or unauthorized access, disclosure, alteration or destruction of the personal data you provide to us in accordance with applicable laws. 

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. 

Period for which we store your personal data 

We only keep your personal data for as long as we require it in order to fulfil the purpose for which it was collected or provided to us (unless a legal obligation requires us to keep it for longer). 

TRANSFER 

General 

We will not provide a third party with your personal data without obtaining your prior consent, except as provided below: 

• cases based on laws and regulations 

• cases in which there is a need to protect the life, wellbeing, or property of an individual, and it is difficult to obtain your consent 

• cases in which there is a special need to improve public wellbeing or promote healthy child development, and it is difficult to obtain your consent 

• cases in which there is a need to cooperate with a national government organ, local government, or person entrusted thereby with performing the functions prescribed by laws and regulations, and obtaining your consent is likely to interfere with the performance of those functions 

• other cases as provided by laws and regulations 

Transfer to third parties outside Japan 

When it is necessary to provide your personal data to third parties outside Japan, we will do so properly in accordance with laws and regulations. In case of transfer with your consent, we will provide you with information about the legislation of personal information protection in the country to the extent possible as required by laws and regulations. In case of transfer to third parties outside Japan who establish a system that conforms to standards as required for continuously taking measures equivalent to those that a business handling personal information must take concerning the handling of personal data pursuant to the Act on the Protection of Personal Information, we will take necessary measures to ensure continuous implementation of such equivalent measures by the third party and provide you with details of such equivalent measures upon your request. 

The information which you provide to us may in some instances be transferred to countries outside of the European Economic Area (“EEA”). The data protection laws in such countries may not provide the same level of protection for your personal data as provided for under European data protection laws. However, when we transfer your information outside of the EEA in this way, we take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Privacy Statement. You can obtain further details about these security measures by contacting us at the contact details set out below.

Joint use 

We will implement joint use of your personal data as follows: 

Items of personal data jointly used	For Customer: name, surname, email address, phone and FAX number, place of work (general information of the company: e.g., name, VAT number, address),  working position, economical information of the customers, banking account number, nationality, date of birth  For Suppliers and other contractors: name, surname, email address, phone and FAX number, nationality, date of birth
Purposes of use for the joint use	As stated in “Purposes of processing personal information” above
Scope of the joint user	PETRONAS and/or any member of the PETRONAS group of companies (directly or indirectly controlled by or under common control with, PETRONAS)
Name of entity responsible for managing personal data	JAPAN MALAYSIA LNG CO., LTD. 17F Nisseki Yokohama Bldg., 1-1-8 Sakuragi-cho, Naka-ku, Yokohama, Kanagawa 231-0062, Japan Representative Director, Ezhar Yazid Bin Mat Jaafar

In respect of joint users located outside Japan, we ensure that they establish a system that conforms to standards as required for continuously taking measures equivalent to those that a business handling personal information must take concerning the handling of personal data pursuant to the Act on the Protection of Personal Information. For details of such equivalent measures, please contact at the contact details set out below. 

Outsourcing of handling of personal data 

We outsource handling of personal data to the extent necessary for the purposes of use. When outsourcing to a third-party provider located outside Japan, we will confirm that appropriate measures for protecting personal data have been taken by methods such as investigating the legislation of personal information protection in the country, and we appropriately supervise the third-party providers as necessary to ensure appropriate handling and protection of personal information. 

Confidentiality, Security safeguards 

If we transfer your personal information we will always do so under strict conditions of confidentiality and similar levels of security safeguards. 

SECURITY 

We limit access to personal data that we collect about you to our employees and third-party agents, who we reasonably believe need to have access to your information to provide you with the information or services you request from us. We have reasonable security measures in place to help protect against the loss, misuse and alteration of the information under our control. While we cannot guarantee that loss, misuse or alteration to data will not occur, we ensure that our systems adhere to market security standard so as to help safeguard against such occurrences. For details of security measures, please contact at the contact details set out below. 

CHANGES TO YOUR DETAILS OR PREFERENCES 

We aim to keep our records as up-to-date and accurate as possible. You can make a request for disclosure or other handling (such as a request for notification of purposes of use; disclosure of personal information and/or records of provisions to third parties; correction, addition and/or deletion; cessation of use and/or erasure; cessation of provision to third parties) by contacting us at the contact details set out below. We will handle such your request as required by laws and regulations. 

You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data, or by contacting us at the contact details set out below. Please note that if you ask us to delete your data this may impact on our ability to provide the services you request. In addition, we may keep track of certain information for legal compliance purposes, so we may not be able to fully delete it in certain circumstances. 

INFORMATION RELATED TO PERSONAL INFORMATION 

We will handle individual related information (i.e., information relating to a living individual which doesn’t fall under personal information, pseudonymized personal information and anonymized personal information) properly in accordance with the laws and regulations. 

COOKIES AND SIMILAR TECHNOLOGIES 

We and our third-party providers may set and use cookies and similar technologies in order to distinguish you from other users of our Website, to provide a better experience when you browse our Website, and to improve the Website’s performance and usefulness. The use of cookies and similar technologies is standard across websites and applications through which information is collected about your online activities. 

A cookie is a small data file that websites place on your hard drive when you visit. A cookie file can contain information such as a user ID that tracks the pages you’ve visited within that site. The cookies on this website are primarily used to recognize that a user has visited the website previously and to track user traffic patterns. We do not correlate this information with data about individual users, nor do we share this information or sell it to any third party. 

Managing Cookies 

If you prefer not to receive cookies through the Website, you can set your browser to warn you before accepting cookies and refuse the cookie when your browser alerts you to its presence. You also can refuse all cookies by turning them off in your browser. 

Cookie Expiration 

The cookies will remain on your computer after the browser is closed. Until removed, the cookies will become active again when the website is reopened. Cookies can be deleted by you at any time. 

LINKS TO THIRD PARTY WEBSITES 

Our site may, from time to time, contain links to and from the websites and social media channels of our partner networks, advertisers and affiliates. If you follow a link to any of these websites or channels, please note that these websites or channels have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites or channels. 

CHANGES TO OUR PRIVACY STATEMENT 

Any changes we make to our Privacy Statement in the future will be posted on this page and/or, where appropriate, notified to you by e-mail or other measures which we consider reasonable. Please check back frequently to see any updates or changes to our Privacy Statement. 

HOW YOU CAN CONTACT US 

Any questions, comments and requests regarding this Privacy Statement are welcomed and should be addressed to:  

[Department] 

17F Nisseki Yokohama Bldg., 1-1-8 Sakuragi-cho, Naka-ku, Yokohama, Kanagawa 231-0062, Japan 

045-683-1330 (Lines are open weekdays from 9:15 to 17:30)